Manage Attendance¶
The Manage Attendance section allows users to manage and track weekly battalion attendance.
Attendance weeks are automatically generated based on the selected year's:
- Start Date
- End Date
These dates are configured in Tools
Attendance List¶
When opening Manage Attendance, a table will display all attendance weeks for the selected year.
At the top left, you can Print Battalion Unit Report Attendance
Attendance Table¶
The attendance table contains the following fields:
| Field | Description |
|---|---|
| Week | The numbered attendance week |
| Date Range | The dates included in the attendance week |
| Week Focus | The focus or theme for the week |
| Filled Out | Indicates whether attendance has been completed |
| Action | Manage attendance for the selected week |
Week Number¶
Each week is automatically assigned a number.
The format is: 000
Examples:
- 001
- 002
- 003
Date Range¶
The date range displays the school week associated with the attendance period.
Format:
MMM DD - MMM DD
Example:
Apr 27 - May 1
Week Focus¶
The Week Focus field allows users to document the main focus, event, or training topic for that week.
The default text is:
Type week focus here.. (e.g. "Cadet Challenge", "Labor Day")
Examples:
- Presidents Day
- Uniform Wear
- Cadet Challenge
- Leadership Training
Filled Out¶
The Filled Out checkbox indicates whether attendance for that week has been completed.
This field is automatically updated by the system and cannot be manually checked by the user.
Managing Weekly Attendance¶
To manage attendance for a specific week, click Manage Week
A new attendance form will open.
The title will display:
Week 000 Attendance
Example:
Week 011 Attendance
Company Attendance¶
The attendance form contains a table with:
| Field | Description |
|---|---|
| Company | Company being tracked |
| Total Cadets | Total Cadets assigned to the Company |
| Total Attended | Total Cadets who attended during the week |
| Total | Automatically calculated attendance total |
Entering Attendance¶
The system automatically loads every Company selected in Tools
Each Company will default to:
Total Cadets: 0
Total Attended: 0
The user must enter:
- Total Cadets
The number of Cadets assigned to that Company.
- Total Attended
The number of Cadets who attended during the week.
The system will automatically calculate the attendance total.
Saving Changes¶
Attendance changes are automatically saved while entering information.
No additional save button is required.
Automatic Week Generation¶
Attendance weeks are automatically created from the selected year's from Tools:
- Start Date
- End Date
The system will generate each week between those dates and assign the correct week number and date range.